Information for Registered Campers
Here, you'll find the information you and your registered camper will need, including specifics about dropoff and pickup procedures, what your child will need to bring/wear, medical information, and more.Questions? Contact Us.
- View Your Camp Information
If you would like a reminder about the camps in which your child(ren) enrolled, please log into your CampBrain account. Once logged into your account, you will see a section labeled “View or edit a Registration” and click View details under your child’s name.
- Change your child’s camp schedule.
You may apply to new camps by logging into your CampBrain account and selecting View Details under your child’s name. All requests for camp schedule changes must be processed in writing via mail or email. Switching camps after May 30 will result in a $25 processing fee.
- Registration, Cancellations, & Refunds
Cancellations will result in a $25 fee (per camp). Requests for camp schedule changes must be processed in writing via mail or email. Switching camps after June 4 will also result in a $25 processing fee, and no refunds will be issued for any changes made after May 30.
Registration is binding after May 30. Full payment for all camps is due on or before May 30. The parent or guardian will be responsible for payment even if the student does not attend and/or if the registration contract was received after May 30. A refund for medical reasons only applies to absences of one week or longer and will require a doctor’s note.
Refund Policy: No refunds will be issued to students who are withdrawn from any camp after May 30. All changes must be received in writing on or before May 30 to avoid fee charges. Any change or cancellation made after registration is processed is subject to a $25 fee (per camp).
- Receipts & Westminster's Tax ID Number
For 2023, access your CampBrain account.
For 2022, access your CampInTouch account. Log in and click on “Financial Management.”
Westminster’s tax ID number is 51-0158994
- Daily Schedule
7:30-9 a.m. – Before-Care
8:30 a.m. – Check-in begins for morning camps
9-11:45 a.m. – Morning camps
11:45 a.m.-12 p.m. – Pick-up time for morning campers
11:45 a.m.-12:30 p.m. – Lunchtime for all-day campers
12 p.m. – Check-in begins for afternoon camps
12:30-3:15 p.m. – Afternoon camps
3:15-3:30 p.m. – Pick-up time for campers*
3:15-5:30 p.m. – After-Care
- Check-in and Pick-up Procedures
Barring rain, check in will be on the plaza. If you are new to Westminster, look for the flagpoles and large gates. If the weather is poor, we will begin in the arena, but you will still enter through the plaza. We will be checking in by camp this year. When you first enter the plaza, please find your camp’s sign and register at that particular table. Check-in for morning camps begins at 8:30 a.m. and check-in for afternoon camps begins at 12 p.m. Once checked in, a Camp Westminster staff member will escort your camper to their camp location. On Mondays, the Camp Leader will be there to meet you.
Pickup lasts for 15 minutes after camps have ended. Plan to walk up to the Plaza to pick up your child from the camp instructor and sign out every day. Only 5th–9th graders may sign themselves out with parent permission. All younger campers must be picked up; they will not be allowed to walk to parents’ cars.
If you would like someone else to pick up your child, please fill out the Authorized People to Pick Up Child Form in advance.
Morning and afternoon dismissal end promptly at 12 p.m. and 3:30 p.m., respectively. Any child not picked up by that time will be placed in after-care and parents will be billed accordingly ($10/day).
In the event of inclement weather, we will move check-in and pick-up to the Grand Entry/Arena.
Only full-day campers will attend lunch (11:45 a.m.–12:30 p.m.), and lunch must be brought from home. Campers will keep their lunch with them until after the morning session and will be responsible for any containers brought from home. We will not provide food, but campers will still receive popsicles during the day.
Because some of our campers have severe nut allergies, we ask that all campers refrain from bringing lunch items that contain nuts.
Every camper will receive one Camp Westminster t-shirt during the first week that he/she attends camp.
- Medical Reminders
Thank you for completing the online Health History Form for Camp Westminster. We will have a registered nurse available from 9 a.m.–3 p.m. If your child requires medication, such as an EpiPen or inhaler during camp, please ensure that it is properly labeled and in its original pharmacy container. Our camp nurses will be present at check-in to collect medication and discuss any concerns or questions you might have.
- Specific Camp Information: What to Wear/Bring
Children should wear appropriate summer clothing for active play. We advise tennis shoes or sturdy sandals for all campers. For outdoor camps, we expect campers to bring and apply their own sunscreen or come with it already applied. Camp instructors and counselors may not apply sunscreen to campers.