Information for Registered Campers

Here, you'll find the information you and your registered camper will need, including specifics about dropoff and pickup procedures, what your child will need to bring/wear, medical information, and more.

  • View Your Camp Information

    If you would like a reminder about the camps in which your child(ren) enrolled, please log into your CampInTouch account. Once logged into your account, click “Camper Information” and the camps you’ve enrolled your child in will be listed under Programs. You can also see this information on your financial statement. Click “Financial Management” and “View Statement”.

  • Change your child’s camp schedule.

    You may apply to new camps by logging into your CampInTouch account and selecting Camper Application. All requests for camp schedule changes must be processed in writing via mail or email. Switching camps after May 31, 2019, will result in a $25 processing fee.

  • Registration, Cancellations, & Refunds

    Cancellations will result in a $25 fee (per camp). Requests for camp schedule changes must be processed in writing via mail or email. Switching camps after May 31 will also result in a $25 processing fee, and no refunds will be issued for any changes made after May 31.

    Registration is binding after May 31. Full payment for all camps is due on or before May 31. The parent or guardian will be responsible for payment even if the student does not attend and/or if the registration contract was received after May 31. A refund for medical reasons only applies to absences of one week or longer and will require a doctor’s note.

    Refund Policy: No refunds will be issued to students who are withdrawn from any camp after May 31. All changes must be received in writing on or before May 31 to avoid fee charges. Any change or cancellation made after registration is processed is subject to a $25 fee (per camp).

  • Receipts & Westminster's Tax ID Number

    Access your CampInTouch account to view receipts from 2018. Log in and click on “Financial Management.” Westminster’s tax ID number is 51-0158994

  • Daily Schedule

    7:30-9 a.m. – Before-Care (Arena)
    8:45 a.m. – Check-in begins for morning camps (Plaza)
    9-11:45 a.m. – Morning camps
    11:45 a.m.-12 p.m. – Pick-up time for morning campers(Plaza)
    11:45 a.m.-12:15 p.m. – Lunchtime for all-day campers (Café)
    12 p.m. – Check-in begins for afternoon camps (Plaza)
    12:15-3 p.m. – Afternoon camps
    3-3:15 p.m. – Pick-up time for campers* (Plaza)
    3-5:30 p.m. – After-Care (Arena)

  • Check-in and Pick-up Procedures

    Check-in
    On Mondays, check-in begins at 8:45 a.m. for morning camps and 12 p.m. for afternoon camps. We’ll ask you to review your contact and emergency information while our counselors help your camper.

    Tuesday through Friday, you may bring your camper to the Plaza to join his/her camp, or simply drop your camper off by the Plaza. Your camper will pick up a nametag and check in when he/she meets his/her camp instructor.

    Pickup
    Pickup lasts for 15 minutes after camps have ended. Plan to walk up to the Plaza to pick up your child from the camp instructor and sign out every day. Only 5th–9th graders may sign themselves out with parent permission. All younger campers must be picked up; they will not be allowed to walk to parents’ cars.

    If you would like someone else to pick up your child, please fill out the Authorized People to Pick Up Child Form in advance.

    Late Pickup
    Morning and afternoon dismissal end promptly at 12 p.m. and 3:15 p.m., respectively. Any child not picked up by that time will be placed in after-care and parents will be billed accordingly ($10/day).

    In the event of inclement weather, we will move check-in and pick-up to the Grand Entry/Arena.

  • Opening & Closing Ceremonies

    On Mondays, we will hold an opening ceremony at the beginning of the morning camps (9 a.m.). We would love to have parents join us! After the ceremony, there will be refreshments for parents in the Grand Entry and an opportunity to take a tour of campus.

    Join us in the Arena for a special closing ceremony at 11:30 a.m. (morning camps) and 2:45 p.m. (afternoon camps). We’ll watch a slide show and share highlights from the week!

  • Lunchtime

    If your child is staying all day, he/she will attend lunch. You should have already filled out the Lunch Form to indicate if your camper will be purchasing lunch. If they wish, campers may bring a non-perishable lunch. Please clearly mark lunches with each camper’s name and/or bring cash for your camper to purchase lunch.

    Read more about lunch, including a sample menu, on the FAQ page.

    *Because some of our campers have severe nut allergies, we ask that all campers refrain from bringing lunch items that contain nuts.

  • T-Shirts

    Every camper will receive one Camp Westminster t-shirt during the first week that he/she attends camp. Campers may wear their camp t-shirt on Wednesday.

  • Medical Reminders

    Thank you for completing the online Health History Form for Camp Westminster. We will have a registered nurse available from 9 a.m.–3 p.m. If your child requires medication, such as an EpiPen or inhaler during camp, please ensure that it is properly labeled and in its original pharmacy container. Our camp nurses, Sue Haverstick and Amy Kendrick, will be present at check-in to collect medication and discuss any concerns or questions you might have.

  • Specific Camp Information

    Children should wear appropriate summer clothing for active play. We advise tennis shoes or sturdy sandals for all campers. For outdoor camps, we expect campers to bring and apply their own sunscreen or come with it already applied. Camp instructors and counselors may not apply sunscreen to campers.

campers smiling

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