Upper School

Upper School Fall Athletic Tryouts

Monday, July 31 – Saturday, August 5

*Please note that most teams have scheduled practices during the Student Leadership Retreat on Thursday, August 10, and Friday, August 11. All student-athletes attending the retreat are excused from practices or tryouts that conflict with it and will not be penalized.

Times and locations for tryouts could change depending on weather. Contact the appropriate coach with your contact information so that you receive ongoing updates.

Reminder: No athlete may begin practice until he/she has a current physical record (on/after February 1, 2017) on file.

Cross Country (Boys and Girls) – Monday-Friday, 8-10 a.m.; Saturday, 8:30-10 a.m. on the Plaza.
Contact:  Girls: Jen Meyer ;  Boys: Doug Meyer

Field Hockey (Girls) – Monday-Friday, 8-10:30 a.m. on the field (upper grass field next to the softball field). No Saturday practice.
Contact: Nancy Schmer

Football (Boys) – Monday-Friday:  4-7 p.m.  Saturday, 8:30-11:30 a.m.
Contact: Keith Herring

Golf (Girls) – Monday and Tuesday, 7-9 p.m. at Crystal Springs Quarry; Wednesday, 9 a.m. for 9 holes at Family Golf Center, O’Fallon, MO. ; Thursday, 9 a.m. for 9 holes at Family Golf Center, Kirkwood, MO; Friday, 9 a.m. for 9 holes at Hawk Ridge, Lake St. Louis. No Saturday practice.
Contact: Steve Bradley

Soccer (Boys) – Monday-Friday, 8:00-11:0 a.m. on the performance field next to the stadium.  Saturday practice-TBD.
Contact: Dan Legters

Softball – Monday-Friday, 3:30-5:30. ; Saturday, 8-10:30 a.m. , on the softball field.
Contact: Dan Petke

Swim and Dive (Boys) – Monday-Friday, 10 a.m.-12 p.m. at the pool. No Saturday practice.
Contact: Kent Kehr

Tennis (Girls) – Monday-Wednesday, 8 a.m.- 10 a.m.  Thursday-Friday: TBD.
Contact: Madeline Jolly

Volleyball (Girls) – TBD. Please contact coach for more information.
Contact: Heather Cumbee

Summer Reading 2017

As we work together with families to create lifelong learners, Westminster expects students to continue reading over the summer. View the 2017 summer reading assignments corresponding to students’ 2017-18 grade level.

If you have any questions regarding summer reading, contact Heather Marsee (incoming 7th-8th grade students) or Micah Gall (incoming 9th-12th grade students).

7th Grade  ·  8th Grade  ·  9th Grade  ·  10th Grade  ·  11th Grade  ·  12th Grade

Standardized Dress Consignment Sale

This event will provide families the opportunity to sell and purchase gently used standardized dress items in preparation for the upcoming school year.

If your students have outgrown their clothing, please consider participating in our consignment sale. We offer two options:

  1. Donate your gently used items, the proceeds from which will go to Westminster.
  2. Sell your items through our sale.
    • You will receive 90% of the proceeds from your items (Westminster retains 10% to offset the costs of the sale).
    • We ask that all articles of clothing be on hangers with an itemized list and tagged according to the guidelines.
    • Any items found without tags, hangers, or an itemized list will be considered a donation.

**Parents of graduating seniors who are donating clothing can drop uniforms off at the Welcome Desk anytime. All other parents (donating or selling) must drop off on the specified dates below. Proceeds from the sale may be picked up at your convenience on Wednesday, August 9, 12-6 p.m.

2017 Drop-Off Dates (room A115)

Monday, June 12, 4-8 p.m.
Monday, June 26, 4-8 p.m.
Monday, July 17, 9 a.m.-12 p.m.
Monday, July 31, 9 a.m.-12 p.m. and 4-8 p.m.
Tuesday, August 1, 9 a.m.-12 p.m.

More about the Standardized Dress Consignment Sale

How to Prepare Items for Sale

  • Print out Tags and Itemization List forms.
  • Use colored paper, if possible, to print your tags; this is helpful in the sorting process.
  • Launder used clothing, and do a spot check for stains. We cannot sell stained items.
  • Fill out the Itemization List to be turned in with your items; keep a copy for your records.
  • Your Seller ID# will be the last four digits of your cell phone number followed by your last initial.
  • Pricing Guidelines based on last year’s sales:
  • Polos $5 · Oxfords $8 · Skirts $12-$20 · Pants $10-$15 · Shorts $10-$12  · Sweatshirts $8  · Fleeces $8 · Sweaters $8
  • Please indicate on each tag if you would like to discount your items the last two days of the sale, by 50% of your original price, by circling Y or N by “Reduction.” If not marked, we will assume no discount is to be offered.
    • Attach completed tags to the garments with SAFETY PINS (no stick pins or tape) on the upper right-hand side above the Westminster logo for shirts and on the right side waistband for bottoms.
    • Hang shirts on wire hangers with the opening facing left.
    • There is no need to hang bottoms.
    • Please be aware that some clothing items sell better than others. Skirts and boys shorts/pants are the best sellers.
    • Drop off items in room A115 on a drop off date.
  • No drop-offs will be accepted during the sale. Any items received during the sale will be donated to Ditto.

Other Considerations

  • To help defer the cost of hosting this event, a 90/10 split will be applied to each sale, with the sellers retaining 90% of the sale amount and the school retaining 10%.
  • We will accept checks and cash for purchases. No IOUs will be issued.
  • No holds on items for later pick-up/payment.
  • Sellers should pick up their unsold items and their proceeds on Wednesday, August 9. Any items unclaimed after this date will be donated to Ditto.
  • We are unable to receive Spirit Wear for resale.
  • Inventory will be kept in a locked room between sale dates.
  • The Standardized Dress Consignment Sale will take place in the 7th Grade Commons. If you are available to volunteer, email JoAnne Brands.

Advance Book Sale

book sale1

Thursday, August 3, 5-8 p.m.
Friday, August 4, 9 a.m.-12 p.m.
Monday, August 7, 5-8 p.m.
Tuesday, August 8, 9 a.m.-12 p.m.

The Advance Book Sale is the only time prior to the beginning of the school year that you can purchase from the Westminster Bookstore. At the sale, you will be able to purchase books and supplies for the first semester.

  • Books, supplies, and all other items for sale at the Bookstore are tax-free and competitively priced with big-box stores.
  • Only cash and check will be accepted.
  • The items sold at the sale and at the Bookstore year-round are competitively priced with local office supply stores and online stores.
  • Spirit wear, P.E. clothing, and other merchandise will be available for purchase.
  • If you are available to volunteer at the sale, email Diane Miller.

Book & Supply Lists

Be prepared with the required books and supplies for the first semester.

Middle School Book List 2017-18
Middle School Supply List 2017-18
Upper School Book List 2017-18
Upper School Supply List 2017-18

Student Health Updates

To update each of your student’s health records:

  • Log into Veracross

  • Access the Parent Portal

  • Click “Update My Household Profile”

  • Click “Medical Profile” (top right)

Please review your student’s medical profile, insurance provider and emergency contacts for accuracy. If you need to update specific health information and/or insurance, please submit changes via Add a Change/Request, and our Health Services Coordinator will update your student’s profile accordingly.

You can directly edit your student’s emergency contacts under Household Profile-Household Contacts>Contacts for (your student’s name). Please ensure that we have one alternate emergency contact in addition to a parent or guardian. As a reminder, if your student will need medication during the school day, other than what you have authorized online, please refer to Section 5 of the Student Parent Handbook for Westminster’s medication policy.

Immunization Requirements for 2017-18

For the 2017-18 school year, Missouri requires all 8th and 9th grade students to have one dose of MCV (meningococcal vaccine) and all 12th grade students to have two doses of MCV (unless the first dose was given after age 16). In addition, all 7th grade students must have documented two doses of Varicella (chicken pox vaccine). Per state law, documentation of up-to-date immunization status, including month, day, and year, must be on file with the school prior to attendance. Students will be excluded if non-compliant.

If you are unsure as to your child’s immunization status, please contact his/her physician for further clarification, documentation, and/or to schedule an appointment. Immunizations may also be obtained at select pharmacies, urgent care clinics, and your local health department, but we recommend you call ahead to confirm vaccine availability.

In the meantime, if you have any questions regarding these requirements, please do not hesitate to contact Sue Haverstick, Health Services Coordinator.

 

New Student Orientation

Wednesday, August 9, 7 p.m.

If you are a new Westminster family or have one or more new students at Westminster this year, please mark your calendar for New Student Orientation on Wednesday, August 9. The orientation will provide students and parents an opportunity to become acclimated to the school building and meet other new students and families; it can also ease the nervousness that sometimes comes with the first day of classes. If you have questions, please email Katie Boggs in the Admissions Office.

Student Bookstore/Café Accounts – Balance Limits

Due to recent questions regarding account balance limits for student Bookstore/Café accounts, we’d like to clarify our policy.

Is it true that students are allowed to charge items to their Bookstore/Café account even when there are no funds in the account?

Yes. We do allow students to charge items to their account even when there are not sufficient funds available. We do this because, in most cases, when a student doesn’t have funds in his/her account, it is because the parents are not regularly monitoring the account.

Why do you allow this?

We believe that we would not be serving our families well by denying a student the opportunity to purchase lunch, an after-school snack, a book, or a supply that is needed for class.

Do we limit purchases in the Bookstore?

If students are overdrawn more than $15, they can only make school-related product purchases. We ask that families keep their accounts current to make purchases in the Bookstore.

I don’t want my child to have this option. What can I do?

We’ll be happy to deactivate your student’s account. If you would like to do this, please email Diane Miller. You’ll need to inform your child that his/her account is deactivated so he/she won’t be surprised after going through the lunch line. Students would still be able to make cash purchases.

How can I track my child’s account balance?  

You can view your student’s account balance and recent activity online. In addition to this, parents of accounts with a negative balance greater than $25 will receive a reminder email on the 15th of each month.

Is there a limit on how large my child’s balance can grow? 

Yes. Beginning in August, accounts with balances greater than $75 at the end of the month will automatically be deactivated. The account balance will be transferred to your tuition account and a $25 transfer fee will be assessed. In order to reactivate the account, you’ll need to pay the balance and fee in full.

Key Dates for 2017-18

Be sure to check the calendar, updated throughout the year, for the most up-to-date information.

View Dates

2017

Fall Semester
Tuesday, August 15 – First Day of School
Monday, September 4 – Labor Day (no school)
Thursday, September 28 (school) and Friday, September 29 (no school) – Fall Parent/Teacher Conferences
Wildcat Weekend & Alumni Homecoming – Saturday, October 7
Thursday, October 19 – End of First Quarter
Friday, October 20 – Faculty In-Service Day (no school for students)
Monday, October 23 –  Fall Break (no school)
Wednesday, November 22-Friday, November 24 – Thanksgiving Break
Wednesday, December 13-Friday, December 15 – Final Exams
Monday, December 18-Tuesday, January 2 – Christmas Break

2018

Spring Semester
Wednesday, January 3 – First Day of Second Semester
Monday, January 15 – Martin Luther King, Jr. Day (no school)
Monday, January 29 – Friday, February 2 – Spirit Week
Friday, February 16 – Faculty In-Service Day (no school for students)
Monday, February 19 – Presidents Day (no school)
Thursday, March 1 (no school) and Friday, March 2 (no school) – Spring Parent/Teacher Conferences
Friday, March 9 – End of Third Quarter
Friday, March 23-Monday, April 2 – Spring Break (including Easter Break)
Friday, April 27 – Faculty In-Service Day (no school for students)
Friday, May 11 – Last Day for Seniors
Monday, May 21 – Graduation
Wednesday, May 23-Friday, May 25 – Final Exams

Upper School Attendance Improvements

Absence / Illness
Please notify us in one of the following ways:

  1. Use the attendance email (attendance@wcastl.org).
  2. Call the attendance hotline at 314.997.2901 (press 2). Leave a brief, clear message with the student’s name and current date.

If your student has missed five or more days in any class, please review the Attendance Policy in the Student/Parent Handbook (p. 8-10).

Early Dismissal
Please notify us in one of the following ways:

  1. Use the attendance email.
  2. Send a note with your student, preferably in the morning. A student should bring the note to the Welcome Desk in the Grand Entry prior to the class he/she will be leaving.

Should there be unforeseen circumstances in which case you do not know about the dismissal before school, please call us at 314.997.2900 before coming to pick up your student.

First-Hour Excused Tardy
Please notify us in one of the following ways:

  1. Use the attendance email.
  2. Call the attendance hotline at 314.997.2901 (press 2).
  3. Send a note with your student.

We want to extend grace on those days when you or your student may be running late due to traffic or other unforeseen reasons. Excused tardies are limited to three per quarter; any additional tardies will be counted as unexcused. You can review the tardy policy in the Student/Parent Handbook (p. 9-10).

Dismissal for Medical Reasons
If your student contacts you during school hours to report that he/she is not feeling well, please advise him/her to go to the nurse. The nurse will then contact you, as necessary. If your student is leaving school due to illness, we expect that you will pick him/her up unless we are notified otherwise.

 

For questions regarding attendance, please email Jenny Rockwood or Deana Vandegriff.

Important iPad Update (Grades 7-9)

Last fall, we sent a survey to parents and teachers asking for feedback about Westminster’s iPad Initiative. Based on the results we received, the initiative received a B+ rating. We consider this a huge success and a demonstration of the invaluable partnership between our families and faculty. Over the past three years, the iPad initiative has enhanced student engagement, improved daily organization, and allowed for greater innovation. Why did the initiative not receive an A? One concern consistently raised by parents and teachers is that of distractibility.

Parents ask, “When my student is home, how do I know he/she is completing homework and not playing a game?” This a valid concern and one we view as our responsibility. We recognize that social media and interactive games create a temptation for distraction. Moving forward, we plan to increase student focus by limiting apps downloaded on iPads to apps recommended by Westminster. If a student would like to access social media apps or play a game, those apps should be loaded on a non-school device (e.g. cell phone) so students are not a distracted in the classroom or while completing homework. We are confident this change will further improve learning and help neutralize the concerns raised in the survey.

Junior/Senior Privilege

If you are a parent of a junior or senior who has a study hall and you wish to give him/her permission to experience junior/senior privilege during the first semester, please complete the appropriate form and return it to the Student Services Office (juniors) or the Upper School Office (seniors).

Student Leadership

At Westminster, student leadership is servant leadership. In the spring, student leaders will be chosen through a process that includes an application, recommendation, and interview. Student leaders are expected to work closely with the faculty leaders to guide the meetings and events planned by the groups.

Leadership Opportunities

Middle School & Upper School Programs

Middle School

To provide a seamless transition to our Upper School Leadership Program, 8th grade students will be given the opportunity to join the Middle School Leadership Team. The application process will take place in September. Students will be required to complete an application and an essay. Membership is not limited to a certain number of students in middle school due to the fact that these students will filter into many leadership opportunities in upper school.

Upper School

The Student Leadership Team is a multi-grade level group of upper school students who work together to build community and practice hands-on leadership in the planning and executing of school-wide activities. These students will work closely with grade-level faculty leaders and the Director of Student Services to plan class and school-wide activities. Eight to ten leaders will be chosen for each upper school grade.

Other upper school leadership opportunities in Student Life include senior peer counselors and PC juniors (mentor small groups of middle school students throughout the school year); fresh connectors (seniors who meet with 9th graders who are new to the Westminster community); chapel band and chapel leadership team (assist with planning and implementing chapel); ambassadors (assist the Admissions Department with open houses, community events, and school visits); and club leaders (work alongside the club sponsors to plan and carry out club events throughout the school year).

 

Students

Guidance and Counseling

Systematically addressing academic, social, emotional, spiritual, and college/career concerns is the foundation of the department.

 

Girl in Classroom

Student-Parent Handbook

Learn about our academic and athletic policies, health and safety regulations, and other important information.