Student/Parent Handbook

Learn about our academic and athletic policies, health and safety regulations, and other important information.

Printable Student/Parent Handbook 2017-18

We ask that you and your student(s) review this handbook and become familiar with the policies and procedures that will guide our year together. If you have any questions, please do not hesitate to contact us.

Drive safely.

For the safety of your students and their peers, please practice the procedures outlined in the parking and traffic diagram and follow the guidelines for morning drop-off and after-school pick-up.

Morning Drop-Off and After-School Pick-Up

We encourage parents to study the parking and traffic diagram to understand how to navigate the lot to ensure proper traffic flow and to know which parking spaces are designated for students, faculty/staff, and visitors.

Learn more about Parking & Traffic

Please remember:

  • It is critical that all drivers observe and obey the stop signs posted in the drop-off/pick-up lanes.
  • It is imperative that parents use only the carpool lanes to drop off and pick up students. Using the parking lot for drop-off/pick-up blocks traffic in the parking area and increases the potential danger for students.
  • To maximize traffic flow and the safety of your students, it is vital that parents pull to the curb for drop-off/pick-up. It is not courteous or safe to load or unload students from the left lane; this also blocks traffic and could endanger students.
  • Upper school classes end at 3 p.m. every day.
  • Middle school classes end at 3 p.m. If middle school students are not participating on an athletic team or receiving after-school academic help, we recommend that they be picked up by 3:30 p.m. when possible.


Important Carpool Protocol

Westminster’s two-lane carpool system is designed for efficient drop-off procedures. Because we have two separate entrances to our building, the left lane is designed to allow traffic to bypass the middle school entrance and proceed directly to the upper school entrance.

Please remember to drive slowly through the carpool lanes in front of the building, and please use caution when merging into or out of the drop-off/pick-up lane (the right lane). If you are using the left lane to proceed to a spot farther up in the drop-off/pick-up lane, please use extreme caution when pulling into an open spot, as other vehicles may also be in the process of changing lanes or pulling farther up the drop-off/pick-up lane.

If you are using the parking lot to drop off or pick up your student, you must pull into a parking space to do so. You are not allowed to stop or wait in the drive lanes.

All drivers are encouraged to drive slowly on campus and refrain from being distracted by the use of cell phones.


Be best-dressed.

Westminster’s Standardized Dress program offers simple, affordable, sustainable clothing for students that enhances the teaching/learning environment.

We offer families two options for purchasing standardized dress. The differences between the two options are in price, fit, and material.

  • Many Lands’ End uniform items are 100% cotton, while clothing from Global Schoolwear is often a mix of cotton and polyester.
  • Please reference the sizing guides for Lands’ End and Global Schoolwear to compare sizing differences.
  • The required Westminster logo is an additional $5.50 per item for Lands’ End and $4.50 per item for Global Schoolwear.

All color schemes and logos are the same for both brands. Please contact Debby Massot with questions.

Key Fit Guidelines

  • Shorts and skirts may not be more than three inches above the top of the knee. Leggings (black, navy, or gray) must be worn under skirts at all times.

  • All shirts should extend below a student’s waist and the waistband of the slacks or skirt. If a student’s midsection can be seen at any time, the shirt should not be worn to school.

  • Clothing should not be too tight or too loose.

  • Shoes may be athletic or dress-type. Sandals must have a strap across the heel.

Upcoming Sales

  • Tommy Hilfiger’s Global Schoolwear is offering free logos June 26-July 10. Shop now Use the School Code: WEST01 to shop Westminster’s page.

Not Sure What Size Uniform Your Child Needs?

Stop by the Lands’ End Shop at Sears listed below and try on shirts and pants to determine the perfect fit for your student’s school uniform.

Friday, June 30-Friday, September 15, 2017

  • A full-size run of polos and pants for boys and girls is available for try-on for a limited time at the local Lands’ End Shop at Sears listed below.
  • Follow the in-store signs to locate the self-service display of uniform items. Use the fit guides and tape measures to determine what Lands’ End size your child wears for all of his or her uniform needs.
  • Use the 5 easy step guide provided to place your order online via the in-store kiosk, or from the convenience of your home. Spend over $50 and receive FREE SHIPPING.
  • Drop off returns or exchanges to save on shipping. (Some exclusions may apply.)

Lands’ End Shop at Sears
Chesterfield Center
1 Chesterfield Mall
Chesterfield, MO 63017

Monday-Thursday (10 a.m.-9 p.m.) • Friday-Saturday (9 a.m.-9 p.m.) • Sunday (11 a.m.-6 p.m.) Hours of operation may vary.

Learn more

Land’s End


  • Click Save School to create an account, making future shopping visits easier.
  • Create or enter your account sign-in details and click Shop For This School.
  • On your next shopping visit, sign in to your account, and all of your uniform details will be saved.

If you are unfamiliar with Lands’ End sizing, you may want to consider visiting the Lands’ End department of a local Sears store with your student. Although your student will not be able to try on the specific styles that are part of our standardized dress program, you might still be able to determine the approximate size to order for your child.

If you would like to receive free shipping on your order, you may place it at a Sears order kiosk in the store. Shipping charges will apply if you order from your home computer.

Logo Requirement
A Westminster logo is required on all shirts, sweaters, sweatshirts, blazers, and jackets as part of our standardized dress. When an order is placed for one of these items, the logo is automatically applied to that order for an additional charge of $5.50 per item. A seven- to 10-day turnaround should be expected on clothing orders that include our logo.

Return Policy
Lands’ End backs their products with a 100% guarantee. If the product you order is too small, too large, shrinks after it has been washed, or wears out too quickly, you may return it for a full refund, even if it contains a Westminster logo. Please note that if you return the item to a Sears store with a Lands’ End department (Chesterfield Mall or Mid Rivers Mall), you will not have to pay for return shipping.

If you need any assistance shopping online, simply call Lands’ End at 1.800.469.2222. At the bottom of each page, you may also sign up to receive promotional offers via email or text message.


Tommy Hilfiger’s Global Schoolwear

Visit to begin ordering.

Choose an item and click on the link to reference the size chart. Tommy Hilfiger uniform items run true to size.

Logo Requirement
A Westminster logo is required on all shirts, sweaters, sweatshirts, blazers, and jackets as part of our standardized dress. When an order is placed for one of these items, be sure to choose the option to add the dress code required logo. The price of the logo is $4.50 per item.

Return Policy
Global Schoolwear stands behind the quality of their product 100%. If there is a product defect or any quality issue, the item can be returned at any time. Please call the customer service line at 877.825.2860 to obtain a return form.

If at any time you need assistance shopping online, simply call Global Schoolwear at 1.877.825.2860 or email At the bottom of each page, you may also sign up to receive promotional offers via email.

Standardized Dress Consignment Sale

This event will provide families the opportunity to sell and purchase gently used standardized dress items in preparation for the upcoming school year.

If your students have outgrown their clothing, please consider participating in our consignment sale. We offer two options:

  1. Donate your gently used items, the proceeds from which will go to Westminster.
  2. Sell your items through our sale.
    • You will receive 90% of the proceeds from your items (Westminster retains 10% to offset the costs of the sale).
    • We ask that all articles of clothing be on hangers with an itemized list and tagged according to the guidelines.
    • Any items found without tags, hangers, or an itemized list will be considered a donation.

**Parents of graduating seniors who are donating clothing can drop uniforms off at the Welcome Desk anytime. All other parents (donating or selling) must drop off on the specified dates below. Proceeds from the sale may be picked up at your convenience on Wednesday, August 9, 12-6 p.m.

2017 Drop-Off Dates (room A115)

Monday, June 12, 4-8 p.m.
Monday, June 26, 4-8 p.m.
Monday, July 17, 9 a.m.-12 p.m.
Monday, July 31, 9 a.m.-12 p.m. and 4-8 p.m.
Tuesday, August 1, 9 a.m.-12 p.m.

More about the Standardized Dress Consignment Sale

How to Prepare Items for Sale

  • Print out Tags and Itemization List forms.
  • Use colored paper, if possible, to print your tags; this is helpful in the sorting process.
  • Launder used clothing, and do a spot check for stains. We cannot sell stained items.
  • Fill out the Itemization List to be turned in with your items; keep a copy for your records.
  • Your Seller ID# will be the last four digits of your cell phone number followed by your last initial.
  • Pricing Guidelines based on last year’s sales:
  • Polos $5 · Oxfords $8 · Skirts $12-$20 · Pants $10-$15 · Shorts $10-$12  · Sweatshirts $8  · Fleeces $8 · Sweaters $8
  • Please indicate on each tag if you would like to discount your items the last two days of the sale, by 50% of your original price, by circling Y or N by “Reduction.” If not marked, we will assume no discount is to be offered.
    • Attach completed tags to the garments with SAFETY PINS (no stick pins or tape) on the upper right-hand side above the Westminster logo for shirts and on the right side waistband for bottoms.
    • Hang shirts on wire hangers with the opening facing left.
    • There is no need to hang bottoms.
    • Please be aware that some clothing items sell better than others. Skirts and boys shorts/pants are the best sellers.
    • Drop off items in room A115 on a drop off date.
  • No drop-offs will be accepted during the sale. Any items received during the sale will be donated to Ditto.

Other Considerations

  • To help defer the cost of hosting this event, a 90/10 split will be applied to each sale, with the sellers retaining 90% of the sale amount and the school retaining 10%.
  • We will accept checks and cash for purchases. No IOUs will be issued.
  • No holds on items for later pick-up/payment.
  • Sellers should pick up their unsold items and their proceeds on Wednesday, August 9. Any items unclaimed after this date will be donated to Ditto.
  • We are unable to receive Spirit Wear for resale.
  • Inventory will be kept in a locked room between sale dates.
  • The Standardized Dress Consignment Sale will take place in the 7th Grade Commons. If you are available to volunteer, email JoAnne Brands.

Parents make all the difference.

Parents Advancing Westminster (PAW), Westminster’s parent organization, supports the school’s mission, and programs through volunteer effort.

PAW is designed to bring Westminster parents together to use their combined gifts, talents, and ideas to serve the school, build Christian community, and further the Westminster vision. If you have a student or have had a student at Westminster, you are PAW!

Volunteer Form

Learn more about PAW


1. I am a Westminster parent and would like to participate in activities at the school, but I am not exactly sure how to go about connecting. Can you help?
You bet! As a parent at Westminster, you have many opportunities to volunteer for and participate in various school activities. The best way to connect is to contact Lisa Rupprecht in the Advancement Office or a PAW volunteer, who would be happy to discuss how to plug you in at Westminster.

2. I am a parent at Westminster and have heard about PAW. What is it?
Great question! PAW is an acronym for Parents Advancing Westminster. You might think of it as a traditional school’s PTO, though we spend more time and effort serving the school and its many activities, from academics to athletics and the arts. You likely see members of PAW serving at Westminster every time you’re there.

3. I work full-time and have three kids at school. I would like to serve but am not available during the day. So is it impossible for me to get involved?
No! Most activities, including athletics or arts events, happen after business hours; we would love you to join our army of volunteers! There is absolutely a way for you to serve at Westminster even if you have a busy schedule.

4. Our family has been at Westminster for a number of years, but I do not feel particularly connected with the school. Do you have any ideas?
Absolutely! Because you are a Westminster family, you are already a member of PAW. Volunteering your time and God-given talents is a great way to meet other families and confirm that we are all a part of God’s Kingdom! With that understanding, volunteering becomes easy!

5. I am neither crafty nor gifted in the kitchen, and my student is not interested in athletics. How can I become involved with PAW?
Easy! PAW is present in many ways at Westminster, whether at Concessions or in the Bookstore; in prayer groups or at the Coffee Bar; from picture-taking to providing support in the testing center. If you have a willing heart, we can find a way to plug you in!

If you have any additional questions or are interested in serving, email PAW Presidents Tim and Susan Andrews.

PAW Board 2016-17

Presidents: Tim and Susan Andrews

Vice Presidents: Rich and Diane Barthelmass

Secretaries: Mike and Shari Radloff

Treasurers: Tim and Kathy Scharr

Past Presidents: Scott and Ann McCall

Chairs of Class Activities: Linda Trost / Lisa Rupprecht

Chairs of Parent-Supported Programs: Sam and Anita Chimento

Chair of Parent-Supported Events: Kelly Beat

Chairs of Parent-Led Events: Amy Siebenman / Jeff and Janeane Lang

Chairs of Fine Arts: Doug and Lynne Pogue / Kevin and Loren Wilson

Chairs of Athletics: Maurice and Sonya Burns


Volunteering in 2017-18

Parents Advancing Westminster (PAW) supports the schools mission, and programs through volunteer effort.

PAW is designed to bring Westminster parents together to use their combined gifts, talents, and ideas to serve the school, build Christian community, and further the Westminster vision.

There are many opportunities to become involved! Sign up today to get connected and serve within a team or specific role.

After School FuelHungry? Eat a snack!

After School Fuel is open daily from 3-4 p.m. in the Grand Entry.

Campus Cuisine is now offering highly nutritional snacks from its new After School Fuel menu.
Learn More

A unique aspect to the After School Fuel initiative was the student involvement in branding and promoting the new school snack bar. Westminster marketing and graphic design classes collaborated as a creative team to assist Campus Cuisine in creating a concept, name, logo, and tag line for the project.

Menu items are categorized in the following areas:

  • Hydration (drinks)
  • Power Proteins (items that contain some form of protein)
  • Fast Energy (items that contain some natural sugars or carbohydrates for energy)
  • Just Fuel Me Up!  (items that are heartier, mini-meals like baked potato soup, turkey sandwiches, and buffalo chicken dip and cheesy pretzel poppers, to help fuel the students who need to stay after school for a longer period of time)

Morning Carpool Survival Tips

Please review these tips to help you get in and out of Westminster’s lot as quickly and safely as possible.

  • Avoid the peak time. Carpool is busiest from 7:40-7:50 a.m.  If you arrive before 7:40 a.m., your wait time will be minimal.
  • Use the left lane to move farther up the drive.  Westminster’s two-lane carpool system is designed for efficient drop-off procedures. Because we have two separate entrances to our building, the left lane is designed to allow traffic to bypass the middle school entrance and proceed directly to the upper school entrance. The area between the upper school entrance and the Plaza may also be used to drop off students and is usually wide open.
More Tips
  • Don’t drop your student off in the parking lot. It only takes an extra 30 seconds to use the drop-off lanes and ensures our students’ safety.
  • Be cautious. Please remember to drive slowly through the carpool lanes in front of the building, and please use caution when merging into or out of the drop-off/pick-up lane (the right lane). If you are using the left lane to proceed to a spot farther up in the drop-off/pick-up lane, please use extreme caution when pulling into an open spot, as other vehicles may also be in the process of changing lanes or pulling farther up the drop-off/pick-up lane.
  • Say your goodbyes quickly. We’ve all sat behind the person who takes her/his time searching for the lunch sack under the seat, reminding Johnny to turn in his permission slip, or giving extra hugs and kisses. Don’t be that person.
  • Stay off the phone. Our students are walking through the lot and crossing the drive. Please refrain from being distracted by your cell phone.

Advance Book Sale

book sale1

Thursday, August 3, 5-8 p.m.
Friday, August 4, 9 a.m.-12 p.m.
Monday, August 7, 5-8 p.m.
Tuesday, August 8, 9 a.m.-12 p.m.

The Advance Book Sale is the only time prior to the beginning of the school year that you can purchase from the Westminster Bookstore. At the sale, you will be able to purchase books and supplies for the first semester.

  • Books, supplies, and all other items for sale at the Bookstore are tax-free and competitively priced with big-box stores.
  • Only cash and check will be accepted.
  • The items sold at the sale and at the Bookstore year-round are competitively priced with local office supply stores and online stores.
  • Spirit wear, P.E. clothing, and other merchandise will be available for purchase.
  • If you are available to volunteer at the sale, email Diane Miller.

Book & Supply Lists

Be prepared with the required books and supplies for the first semester.

Middle School Book List 2017-18
Middle School Supply List 2017-18
Upper School Book List 2017-18
Upper School Supply List 2017-18

How to Set Up a Bookstore/Cafe Account

  1. Access MySchoolAccount and select “create an account.”
  2. Enter the required personal information to create your parent account. Only one parent account is necessary and allowed for all your students.
  3. After entering your personal information, you will be prompted to select a school district. From the drop-down menu, select “Westminster Christian Academy – Town & Country.”
  4. A verification email will be sent to the email address you entered. You will then need the verification code to enter the website for the first time.
  5. After successfully logging in to the website with your user ID and password, you will need your student’s Veracross ID number to “attach” your student’s account. (Find this number by hovering your mouse over your student’s photo in Veracross and it will be displayed). New students can be added to your account at any time, and you can remove students who have graduated.

Upload your photos to Shutterfly.

Whether you’ve taken photos at an athletic event, PAW event, or arts showcase, we want to see them! Upload them to Shutterfly so you can share them with others in the Westminster community, or download photos that others have taken!

More Instructions
  • Enter the password in the Site Password box. (wildcats)
  • Click on the orange Go button located to the right of the text box.
  • To view pictures: Simply scroll to the bottom of the page, and click on the album you would like to view.
  • To add pictures: Look for the bright green plus sign Add Album button below the header image and click on it.


shutterfly instructions.jpg


  • You will be prompted to sign in with your Shutterfly account. (If you don’t have a Shutterfly account, click on the Sign Up link and follow the steps.)
  • Enter your email and password for your personal Shutterfly account in the Sign In box.
  • A new window will generate.
  • Enter the name of your new album at the top of the window. Then select where you would like to upload your photos from (options include My Computer, your own Shutterfly account, a Share Site, Facebook, Instagram, and This Life account).
Screen Shot 2014-08-12 at 9.22.53 AM.png
  • Click to upload your desired photos.
  • Once all your photos have been uploaded and selected, click on the orange Done button at the top right of the screen.

Congratulations! You successfully uploaded your pictures to a new album on the Westminster Christian Academy Shutterfly Share site!

(*Note: After uploading, you may need to refresh your page in order to view your most recent album upload.)

Class ActivitiesGet involved.

Class Activities is comprised of parents from each grade who meet monthly to plan various community-building events for their class.

Activities vary from coordinating parent and student socials to chaperoning field trips, coordinating Spirit Week activities, hosting book clubs, and much more!

Head Class Moms 2016-17

12th Grade – Kelly Mathews

11th Grade – Janeane Lang

10th Grade – Julie Sturr

9th Grade  – Heidi Ottsen

8th Grade – Beth Andrews

7th Grade – Alice Lawrence and Kristi Terschak

Give back to support Christian education.

Ditto is a resale store for the entire family, offering clothing and home goods from the upscale to the everyday.

No matter what you find on Ditto’s well-stocked shelves and racks, you can know that your dollars are going to a good cause. Ditto is a 10,000-square-foot family resale store established and run by Westminster and its feeder schools as an alternative revenue source to offset rising tuition costs and assist families who could otherwise not afford a Christian education.

Volunteer | Schedule your complimentary pickup.

Learn more about Ditto

Ninety percent of Ditto’s profits go toward tuition remission at Ditto’s founding schools; the remaining ten percent goes back into the neighboring community.

Ditto recently completed its first fiscal year of operation and management, and board members were pleased with its better-than-budgeted results. As noted in Ditto’s annual report, “We thank and praise the Lord for the generous support of our member schools, volunteers, donors, and customers. Each group plays a unique and needed role in the life of the store. We cannot adequately thank the many who give of their time and energy on a daily, weekly, and monthly basis.”

One of the most surprising things learned this year? There is a noticeable correlation between monthly volunteer hours worked and monthly store sales. Volunteers are key to achieving sales increases by processing the generous donations and pushing them to the sales floor. Plus, volunteers get an extra 20% off of items purchased on their workday and get first dibs on some prize donations (e.g., new-with-tags Vera Bradley bag, Ugg boots, and North Face jackets). Furniture sales are also a strong profit category, and the upcoming furniture pickup dates through year end are 10/12, and 12/7.

It is through a trust and steadfastness of hope in the Lord that Ditto believes they are poised to accomplish their mission to create an alternative revenue source for member schools and, ultimately, to further the gospel through Christian education in St. Louis.

Contact Anita Chimento if you have larger furniture pieces to donate, and Ditto will coordinate a furniture pickup.

Ditto | 10027 Manchester Road | St. Louis, MO 63122 | Phone: 314.394.2026


What’s for lunch?

Campus Cuisine by Hollyberry offers nutritious, reasonably-priced meals to Westminster students.

August Lunch Menu

September Lunch Menu

You may deposit money to use at Campus Cuisine into your student’s Café & Bookstore Account.

Learn More

Hollyberry Catering is one of St. Louis’ premier catering companies, owned by 1991 Westminster graduate Holly Cunningham. Holly has a passion for healthy food choices and is thrilled to partner with Westminster to create a school lunch program like no other in St. Louis.

Campus Cuisine by Hollyberry provides:

  • Healthy meals that are part of a complete, holistic wellness program for students, faculty, and staff
  • The option to purchase meal plans to ensure healthy eating and to help control students’ meal costs
  • Locally sourced food items – some grown right on campus